| Reporting Club Officer Elections | |
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This page contains instructions and a form for club secretaries to report the results of club officer elections to the NZ-SP District. | |
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en français.
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| Instructions for club secretaries - reporting
club officer elections to the district :
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Elections for club officers are held in April or May of each Kiwanis year and the
elected officers start their term of office on 1 October. The current
club secretary needs to notify the club election results to the district so that
the names and addresses of the club president and secretary will appear in the
"District Directory" for the new year, so that the lt. governor will know who the
divisional team is going to be and so that the incoming district secretary can
establish communication with the incoming club officers.
The PREFERRED way to report on club elections is for the club secretary to  fill out and send the Club
Officers Election Report Form (either filled out by hand or typed on your computer
and printed and mailed or emailed). The form should be sent to the district
webmaster
(webmaster@kiwanis.org.nz) (for postal address see the district directory) and copied to the incoming lt. governor
and the incoming district secretary. If you are unsure who the incoming lt.
governor and the incoming district secretary are, then ask the webmaster to forward
the information for you.
If you find that filling out the entire Club Officers Election Report Form to be unjustified because your club officers next year are the same as for the current year, shortcuts are acceptable but please be sure that the none of the contact details for those officers have changed (compare to what is in the current district directory). A short, clear email to the district webmaster with copies to the incoming lt. governor and the incoming district secretary will suffice. | |
| Optional - reporting
club officer elections to Kiwanis International :
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IF YOU WISH, the club secretary may also report incoming club officers to
Kiwanis International (using the club "secretary dashboard" at the
KiwanisOne
website). NOTE that information supplied to Kiwanis International
is not reported to the district and not accessible by the district so
this is not a substitute for reporting club officer elections to the
district. The person who is the club secretary must be registered with
(have an account with) KiwanisOne. If the current club secretary is registered
with KiwanisOne and can successfully sign in but cannot see the "secretary
dashboard" then KiwanisOne may not be aware of who the current club secretary
is. The current district
secretary (secretary@kiwanis.org.nz) should be able to resolve this
issue. It is unknown what use Kiwanis International makes of the information
entered into the secretary dashboard.
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| Reporting mid-year club officer changes to the
district :
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If an officer changes during the year, please follow exactly the same procedures as
described above. Do not fill in information for officers
which have not changed. | |