Guidelines and forms for reporting changes to club membership
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This page contains guidelines and forms for club secretaries to report member changes (new members, deletion of members, changes to address or other member details).
 
Who needs to be informed of member changes
 
  Send the completed forms (or the information about member deletes, adds and changes to contact details) to the district treasurer at:   treasurer@kiwanis.org.nz.  (For postal address, see the District Directory). The district treasurer will process the changes for Kiwanis International and insure that the information is passed on to the district webmaster (who maintains the district address list).
 
In the case of a new member add, the club secretary needs ALSO to send the Kiwanis International new member add fee to the district treasurer.  For the amount of the new member add fee, see below.
 
How to report member changes
 
  The change information can be sent in any format that the club secretary wishes but the PREFERRED METHOD is the district form (see below).  The district form is especially recommended for new member adds.
 
As much information as possible about the member and the change that has occurred is preferred but as a minimum just the full member name, club and the changed or new details will suffice.  Please be aware that a number of different district officers will need to process whatever gets sent and some of us are absolutely useless at deciphering handwriting.
 
Forms for reporting member changes
 
  The NZ-SP District of Kiwanis has developed a small and easy to use form for reporting member changes.  This can be downloaded in your preferred language and format as follows :
 
  English fran├žais
PDF here (17 KB) ici (18 KB)
MS Word here (40 KB) ici (42 KB)

 
Either of these forms can be printed and filled out by hand (please PRINT) and then mailed to the district treasurer.  Either format of the completed form can also be scanned to a .PDF file (if a scanner is available) and emailed to the district treasurer. The MS Word document can be filled out and emailed to the district treasurer (if the MS Word program is available).
 
A current club secretary who is registered with the Kiwanis International on-line reporting system has the ability to make address changes and member deletes on-line.  This is NOT Recommended as such changes do NOT get notified to the district officers mentioned above.  Please use the district form.
 
In the case of a member transfer to another club, the club secretary needs ONLY to send a delete form.  It is the responsibility of the secretary of the club that the member is joining to send an add form if his/her club is in agreement to accept the transferring member.
 
In the case of a new member add, the club secretary needs to ALSO send the Kiwanis International new member add fee to the district treasurer.  For the amount of the new member add fee, see the following paragraph.
 
Kiwanis International new member add fees
 
  Kiwanis International charges Kiwanis clubs an annual membership fee for each member as at 30 September of the preceding financial year.  For new members joining during the 2017/2018 year, in lieu of the full international dues for the year in which they join, Kiwanis International charges the club a new member fee.  The new member fee is the same amount irrespective of the month in which the new member joins.
 
The amount of the new member add fee is dependant on the "tier" of the country in which the club is based and the exchange rate.  All countries in the NZ-SP District are Tier A countries except Vanuatu which is Tier C.  The exchange rate is set by Kiwanis International before the beginning of the year and remains constant for the entire year.  For the 2017/2018 year, the new member fee is US$42 for Tier A countries and US$15 for Tier C countries and the exchange rate for both of these is US$1.00 = NZ$1.33.  Thus the new member add fee payable to the district treasurer for each new member joining in the 2017/2018 Kiwanis year is :
 
  Clubs in Vanuatu - NZ$20.00 for each new member.
  Clubs in all other countries - NZ$56.00 for each new member.

 
Note that the NZ$ amounts are only valid when paid via the district treasurer (which is the PREFERRED METHOD).  The NZ$ amount must be paid to the district treasurer at the same time as advising the new member details.  Payments should be made in NZ$ either by check payable to the NZ-SP District of Kiwanis International and sent to the district treasurer (for postal address, see the District Directory) or by bank transfer to :
 
Westpac New Zealand Ltd.
198 Kitchener Road
Milford, Auckland 0620
New Zealand
Account name - New Zealand-South Pacific District of Kiwanis International Inc.
Swift code WPACNZ2W
Account number - 030181 0000105 00
Reference - club name

 
A Note about Kiwanis International dues
 
  Kiwanis International charges Kiwanis clubs an annual membership fee for each member as at 30 September of the preceding financial year.  For the 2017/2018 year, this fee (international dues) is US$23 for "Tier C" countries (Vanuatu) and US$52 for "Tier A" countries (all other countries in our district).
 
The exchange rate is set by Kiwanis International before the beginning of the year.  For the 2017/2018 year, the exchange rate is US$1.00 = NZ$1.33.  Thus the Kiwanis International dues payable to the district treasurer for each member as at 30/9/2017 is :
 
  Clubs in Vanuatu - NZ$31.00 for each member.
  Clubs in all other countries - NZ$69.00 for each member.

 
Note that the NZ$ amounts are only valid when paid via the district treasurer (which is the PREFERRED METHOD).  Payments should be made in NZ$ either by check payable to the NZ-SP District of Kiwanis International and sent to the district treasurer (for postal address, see the District Directory) or by bank transfer as set out above.
 
NZ-SP district home page / NZ-SP District Directory
Page last updated by webmaster@kiwanis.org.nz (David Fentress) on 2 October, 2017.
Your comments, questions and suggestions are welcome.